General Info for Club, Society and Group Execs and Committee Members

If you're on a society exec, these pages should tell you everything you need to know to organise your activities. If your question isn't answered here, email us at help@lancastersu.co.uk

How do I book rooms, spaces, stalls or gazebos for my society?
Space on campus is currently difficult to find and book. If your group cant find any available space,sadly, you'll have to look off cam...
Thu, 13 Apr, 2023 at 10:05 AM
How can I hire transport for my group?
Any and all group execs wishing to hire a vehicle should fully read the information carefully below.  Registering as a driver Everyone who int...
Tue, 23 Feb, 2021 at 6:28 PM
How do we get a stall at Freshers' / Refreshers' Fair?
Freshers' fair stalls are available for all of our clubs and societies that have successfully re-affiliated with the Students' Union for th...
Thu, 13 Apr, 2023 at 1:46 PM
Do we need a risk assessment?
All groups need to ensure that adequate measures have been taken to manage risk. We’ve done most of the work for you, and low risk groups (tier one) can ...
Thu, 13 Apr, 2023 at 10:24 AM
Do I need a Food Hygiene Certificate for my activity?
Introduction Any activity that involves serving and preparing food at an event or meeting will require at least one exec member to have a food hy...
Mon, 7 Nov, 2022 at 2:55 PM
What's our 'Terms of Reference'/ Constitution?
All societies have a 'Terms of Reference'/Constitution which defines their objectives, the Exec roles and responsibilities and ensures the soc...
Thu, 13 Apr, 2023 at 10:27 AM
How do I set up a bank account for our group?
All groups must have a bank account in the group's name, this can be managed either in-house with the SU or with an external bank account. This can set ...
Thu, 13 Apr, 2023 at 10:32 AM
How do I access my group email account and shared files?
Every student group has an @lancaster email account. We suggest that you use this account for all email correspondence rather than a private account from...
Thu, 27 May, 2021 at 12:21 PM
Registering New Society Execs
If there have been any changes in the Exec members of your society, it is mandatory that you let us know by filling out this form. You can use thi...
Thu, 13 Apr, 2023 at 1:49 PM
Can I get a parking permit through Lancaster University Students' Union if I bring my car to uni?
If you live off campus then no but if you live on campus then as long as you are a member of one of the Sports Clubs or Societies that take part in their ...
Thu, 13 Apr, 2023 at 10:48 AM