General Info for Club, Society and Group Execs and Committee Members

If you're on a society exec, these pages should tell you everything you need to know to organise your activities. If your question isn't answered here, email us at

How do we organise an Annual General Meeting (AGM) for our Society, team or group?
We're currently updating the information and guidance on this topic. Please contact or come into the students' union o...
Tue, 12 Jun, 2018 at 10:57 AM
How do I organise a Just Play session / recreational sport element to our group?
Just Play is always looking for new and innovative ways to grow the recreational sports offer. Send in your ideas to
Thu, 9 Nov, 2017 at 2:49 PM
What do we need to do if our group, society or team is using space on campus?
General Etiquette Lancaster University kindly lets student activity groups use space across campus outside of teaching hours.  Here are a few quick p...
Tue, 20 Mar, 2018 at 10:42 AM
How does my Sports Club do an Effective Handover
An effective handover is crucial to the continuation and development of your club not only to ensure that the new exec are aware of the deadlines ...
Thu, 1 Mar, 2018 at 11:15 AM
How can my society, team or group volunteer?
There are lots of community projects and local schools that would love to offer your group the opportunity to volunteer. You can approach us with just an i...
Thu, 1 Mar, 2018 at 11:15 AM
I've got an idea for a new society, what do I do?
There is detailed information and an Expression of Interest form here.
Thu, 1 Mar, 2018 at 11:16 AM
How does my Sports Club do an Annual Report for our Audit
The Annual Report is the club's opportunity the reflect on the season, to tell the students' union and the university about what went well and ho...
Thu, 1 Mar, 2018 at 11:17 AM
How do I request to change a BUCS fixture?
Do this by dropping us an email here or if it is urgent then drop into the office. Please note that this is only attempted under extreme circumstances an...
Tue, 9 May, 2017 at 10:59 AM
Book an official?
BUCS matches This is done by the clubs themselves using the contacts that are passed on from the previous exec. In some cases the officials are allocat...
Thu, 1 Mar, 2018 at 11:18 AM
What Funding can my Sports Club Apply for?
Our 38 sports clubs are currently split into 3 different categories; Focus Sport Clubs, Sport Lancaster Plus Clubs and Sport Lancaster Clubs. Each of thes...
Thu, 1 Mar, 2018 at 11:22 AM